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Fire Risk Assessments for Offices and Commercial Premises

Offices and commercial workplaces present a range of fire safety challenges. Electrical equipment (computers, printers, kitchen appliances), overloaded sockets, storage of paper and combustible materials, and in some cases, open-plan layouts that can affect fire spread, all contribute to fire risk. A properly conducted FRA identifies potential hazards, evaluates existing safety measures, and recommends improvements to protect employees, visitors and the business.

FireRiskQuote is a free comparison service that helps you find qualified fire risk assessors for your office. Instead of searching for individual providers, you submit one request and we handle the rest — saving you time and money.

We cover all types of office accommodation, including small business premises, large corporate offices, serviced offices, co-working spaces, and commercial workplaces. For specialist requirements, see our cost guides or location-specific pages.

Why Your Office Needs a Fire Risk Assessment

Fire risk assessments are essential for protecting employees, visitors, and the business from the risk of fire. They are not just a legal requirement — they are a fundamental part of responsible business management. A properly conducted FRA identifies potential hazards, evaluates existing safety measures, and recommends improvements to keep everyone safe[reference:2]. For businesses, the consequences of a fire can be catastrophic, both in terms of human life and business continuity[reference:3].

Under the Regulatory Reform (Fire Safety) Order 2005, the responsible person must[reference:4][reference:5]:

• Carry out a suitable and sufficient FRA of the premises[reference:6].
• Identify general fire precautions needed to ensure the safety of relevant persons.
• Record significant findings (this is mandatory for all businesses, regardless of the number of employees)[reference:7].
• Implement preventive and protective measures.
• Keep the assessment under review and update it regularly, especially when changes take place[reference:8].

Offices should follow the Fire safety risk assessment: offices and shops guide published by the Home Office (updated September 2023)[reference:9]. This comprehensive guide covers fire safety management, means of escape, fire detection and warning, firefighting equipment, and other important aspects of fire safety for offices and shops[reference:10]. For smaller premises, the Home Office also provides A guide to making your small non-domestic premises safe from fire (2024)[reference:11].

Office-Specific Fire Hazards

Electrical Equipment

Offices contain a high density of electrical equipment including computers, monitors, printers, photocopiers, and kitchen appliances. Overloaded sockets, damaged cables, and faulty equipment are common fire risks. Regular PAT testing and electrical inspections are essential[reference:12].

Paper and Combustible Materials

Offices often store large quantities of paper, cardboard, and other combustible materials. Poor housekeeping and storage of these materials near sources of ignition can significantly increase fire risk.

Kitchen and Breakroom Facilities

Staff kitchens and breakrooms with cooking appliances (kettles, toasters, microwaves) are a common source of fires in offices. Fire blankets should be provided, and staff should be trained on their use.

Open-Plan Layouts

Modern open-plan offices can allow fire to spread more quickly. Compartmentation, fire doors, and appropriate fire detection systems are essential to contain a fire and allow safe evacuation.

Electrical Overload

With the increasing number of electronic devices in offices, electrical overload is a growing concern. Ensure sockets are not overloaded and consider providing staff with clear guidance on safe use of electrical equipment.

Who is the "Responsible Person"?

In an office, the responsible person could be[reference:13]:

• The employer.
• The office owner or operator.
• The office manager.
• A person who has control of the premises (e.g., a facilities management company).

The responsible person can appoint a competent fire risk assessor to carry out the FRA, but they remain legally accountable for ensuring it is done and acted upon[reference:14].

How Much Does a Fire Risk Assessment for an Office Cost?

For an office, you can expect costs to range from £300 to £500 for a small office or retail unit, £600 to £900 for a medium commercial property, and up to £1,200 to £2,000+ for larger multi-floor buildings[reference:15][reference:16]. The price varies depending on:

• The size of the office (square footage and number of floors)[reference:17].
• The complexity of the building layout[reference:18].
• The number of employees and visitors[reference:19].
• Specific hazards like kitchens, server rooms, or high-value equipment.
• Whether the building is listed or in a conservation area.

We provide free, no-obligation quotes so you can compare prices and choose the best option for your office.

Why Choose FireRiskQuote for Your Office?

• Free service: No hidden fees, no obligation.
• Office specialists: Assessors who understand the unique requirements of offices and commercial premises.
• Quick turnaround: Receive quotes within days, not weeks.
• Compare options: Choose from multiple quotes to get the best value.
• Peace of mind: All assessors are vetted and qualified, with up-to-date knowledge of the latest guidance and regulations.

Get Your Free Fire Risk Assessment Quote for Your Office Today

Don't leave fire safety to chance. Whether you run a small business or a large corporate office, we can help. Click below to request your free, no-obligation quotes.

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Fire safety is a legal and moral responsibility — protect your employees and stay compliant with a professional fire risk assessment.

This page was last reviewed to reflect current UK fire safety legislation, including the RRFSO 2005, Fire Safety Act 2021, Building Safety Act 2022, and the Home Office 'Fire safety risk assessment: offices and shops' guidance (updated September 2023).